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Why is data privacy important?

Data privacy is something that has always been important but with the GDPR, HIPPA, CCPA the need for this kind of security has heightened.

Under new compliance regulations, organisations are held responsible for how they collect, manage and share information held about individuals. If there are any breaches, organisations could face large fines and more severe action.

Data privacy should be one of the main priorities for any businesses dealing with this kind of data on a daily basis.

How to Become GDPR compliant

To become GDPR compliant, you must first understand what GDPR is and how it works. There are a number of assessments that you can undertake in order to identify any gaps and find solutions to any potential breaches.

To achieve ultimate GDPR compliance, you must be willing to see this as an on-going process and continue to assess any risks.

Often, the best solution for SMEs who want to become GDPR compliant is to outsource to a company such as GDPR24. Our data privacy compliance solution is extremely beneficial.

What is a GDPR compliance statement?

A GDPR compliance statement is something that your organisation would release to declare that you are fully compliant with all principles detailed in GDPR.

This is a statement which is usually published in the public domain to allow potential customers and compliance officers to learn more about how you are changing the way that you operate.

In your GDPR compliance statement, you must provide an overview of any rights held by the user.

How much will Privacy compliance cost?

The cost of Privacy compliance for your organisation depends on how you choose to handle it. If you ignore the requirements and receive a fine, you could end up costing yourself more than is necessary.

Being proactive and having a strong privacy approach will allow you to reduce the costs. According to the experts, the size of the organisation and the processes in place will affect the cost.

Of course, the GDPR24 data privacy compliance solution is cost-effective.

Who needs to be in compliance with the Privacy regulations?

If you are working in an organisation that processes or stores any personal information about citizens in the EU, you are required to be in compliance with Privacy requirements.

This goes for any staff dealing with this data and any organisations who are responsible for it. It is important to note that this is still required even if you don’t have a business presence within the EU.

If you are unsure about whether you need to be in compliance with GDPR, a member of our team can help.

DPO

What is a Data Protection/Privacy Officer?

A data protection officer is tasked with informing and advising a company on how they can carry out their obligations in accordance with privacy regulations.

At GDPR24, our data protection officers offer a number of services and are on call to help you manage any breaches as soon as you are made aware of them. While some companies have in-house data protection officers, outsourcing is the most beneficial option for all parties.

What Does a Protection/Privacy Officer Do?

A data protection officer has a number of responsibilities including creating corporate privacy policies and liaising with supervisory authorities.

At GDPR24, our data protection officers will be the point of contact for any relevant authorities and will be on-call to provide advice when required. Our officers will provide an ongoing review of any contracts aligned with GDPR/HIPAA/CCPA/LGPD requirements and will train staff involved in data processing.

Who Needs a Protection/Privacy Officer?

Any business that deals with customer data requires a data protection officer. Some companies have in-house data protection officers but usually, an outsourced solution is the preferred choice.

This gives SMEs the opportunity to leave GDPR/HIPAA/CCPA/LGPD compliance to the experts. If you don’t already have a data protection officer, it is important that you change this as soon as possible.

What to Look for in a Protection/Privacy Officer?

A data protection officer should be well versed in all data protection regulations to be effective in their role. They must be able to react quickly to any breaches and be proactive in preventing these breaches from happening in the first place.

A data protection officer should be on call 24/7 so that no time is wasted in dealing with these breaches.

Privacy assessments

What is a privacy impact assessment?

A Privacy Impact Assessment or a PIA is a process of analysing how an organisation collects data. A PIA will focus on how the data is collected, used, shared and maintained.

The PIA then checks for any risks and allows your organisation to stay compliant. During this process, you will need to define all parties involved, the data nature and the purposes of the data processing. Often, it is easier to outsource a PIA to save time and money.

What is DPIA in data privacy?

A DPIA is required as part of accountability regulations under GDPR. DPIA stands for Data Protection Impact Assessment and it allows you to assess how you are remaining compliant with your data protection obligations.

A DPIA is typically done on an ongoing basis which means that you never need to be in doubt about how your organisation is operating. DPIAs don’t always remove all risk but they can be flexible and scalable to minimise risks.

What is the benefit of using a privacy impact assessment?

There are many benefits to using a Privacy Impact Assessment within your business including the fact that it allows you to analyse how data is collected. You are obligated to properly analyse any data protection measures under GDPR and a PIA is effective in doing this.

A PIA can help you to demonstrate accountability and identify any risks with privacy. It is also worth noting that a PIA can help to improve communication between the various stakeholders within the business.

Compliance assessments

What are the penalties for non-compliance with data protection regulations?

GDPR
Infringements of rights, basic principles and rules on international transfers: 4% of worldwide turnover or €20 million
Failure to notify of data breaches: 2% of worldwide turnover or €10 million
$417M in fines to date

HIPAA
Since the compliance date of the Privacy Rule in April 2003, HHS has received over 235,201 HIPAA complaints and has initiated over 1,003 compliance reviews.

HHS has successfully enforced the HIPAA Rules by applying corrective measures in all cases where an investigation indicated noncompliance by the covered entity or their business associate.
As of May 31st 2020, HHS has settled or imposed a civil money penalty in 75 cases resulting in a total dollar amount of $116,303,582.00.

California Consumer Privacy Act (CCPA)

The maximum penalty of the CCPA is $7,500 and is reserved for only intentional violations of the CCPA.
Other violations lacking intent are going to remain subject to the preset $2,500 maximum fine.

What is a compliance assessment?

A compliance assessment is a process that looks at the laws and regulations and finds any risks. A GDPR/HIPAA/CCPA/LGPD compliance assessment will look at each area of GDPR/HIPAA/CCPA/LGPD and assess whether your business is compliant. The assessment also finds gaps and assessors will work together to find a solution that will fill these gaps. A compliance assessment can come in many forms but typically starts with a GDPR/HIPAA/CCPA/LGPD compliance checklist and may lead to a full audit.

How to audit GDPR/HIPAA/CCPA/LGPD compliance

Auditing GDPR/HIPAA/CCPA/LGPD compliance is not an easy task to undertake alone as there are so many requirements to be addressed. The best way to audit GDPR/HIPAA/CCPA/LGPD compliance is to have a data protection compliance assessment performed.
At GDPR24, our experts have experience in auditing GDPR/HIPAA/CCPA/LGPD compliance and have created a strategy that works. If you want to save time and money, the most efficient and cost effective route to GDPR/HIPAA/CCPA/LGPD compliance is to outsource it to an external company.

How to keep up with data privacy compliance

The best way to stay keep up with data privacy compliance is to begin with a compliance assessment. This way, you can close any gaps immediately and start off on the right foot. Once your data protection compliance assessment has been completed, you will need to continuously monitor your compliance.
Regular compliance checks can be beneficial as can software designed for this purpose. As long as you are following company protocols, you should be able to maintain data privacy compliance.

Compliance risk assessments

Why are risk assessments important?

Risk assessments are important for a number of reasons with the main reason being that they can help you to be more proactive. Too many businesses are reactive and only respond when there is a problem at hand.
With a compliance risk assessment, you can ensure that any risks are dealt with as soon as possible. This will allow you to remain compliant at all times and avoid any penalties that come as a result of breaching GDPR/HIPAA/CCPA/LGPD.

How to conduct a compliance risk assessment

If you want to conduct a compliance risk assessment, you should ensure that you are well-versed in GDPR. There are many regulations that you need to be aware of and it can be hard to cover everything in one risk assessment.
Whilst it is possible to conduct a compliance risk assessment in-house, it can be costly and time-consuming if you do not have the expertise on staff. If you want to conduct a compliance risk assessment, an outsourced solution such as GDPR24 could be an effective option.

Why are risk assessments undertaken?

Risk assessments are undertaken for many reasons including, health and safety and compliance. When it comes to data protection, you must adhere to GDPR/HIPAA/CCPA/LGPD and any issues could result in a penalty from the relevant authorities.
When a risk assessment is undertaken, these risks can be identified and removed altogether. Without a risk assessment, these issues could worsen. According to GDPR, any organisation handling customer data must conduct regular risk assessments.

How often should risk assessments be conducted?

A risk assessment should be carried out every time there is any kind of change to the way that your business operates. For example, if you start collecting a new form of customer data or you have a period of high staff turnover.
If you invest in new equipment that will securely hold the data, a risk assessment should be conducted. Beyond that, regular compliance risk assessments should be integrated as part of normal business activities to help maintain compliance and provide understanding to potential new areas of risk.